City Minutes

Mayor Glenn Thompson called the January 4, 2012 meeting of the Nicollet City Council to order at 6:30 p.m. in the council chambers. 

In addition to Mayor Thompson; Councilmen:  Steve Johnson, Cory Johnson, Fred Froehlich and Tom Hoffman were present.  Others in attendance included Adam Steinke (Strange Design), John Graupman (Bolton & Menk), Michael Koob (Ledger) and Dave Holcomb.   Staff present: Vanessa Drill and Gary Johnson. 

The agenda was approved on a motion which was made by S. Johnson, which was seconded by C. Johnson, and which carried with all voting in favor. 

The minutes of the December 14, 2011 regular meeting was approved on a motion which was made by C.  Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor.

The bills totaling $19,552.46 were approved on a motion which was made by C. Johnson, which was seconded by F. Froehlich, and which carried with all voting in favor. 

ProGrowth Bank was named as the Official Depository on a motion which was made by F. Froehlich, which was seconded by C. Johnson, and which carried with all voting in favor. 

The Lafayette Nicollet Ledger was designated as the primary newspaper and the Mankato Free Press as the secondary newspaper was approved on a motion which was made by T. Hoffman, which was seconded by S. Johnson, and which carried with all voting in favor. 

Schauer Law Firm was designated for Attorney Services for 2012 which was approved on a motion which was made by S. Johnson, which was seconded by F. Froehlich, and which carried with all voting in favor.

Adam Steinke with Strange Design presented plans for the building addition to the City Hall Maintenance Shop with an estimated cost of $382,825. 

Building plans and estimated cost of $382,825 for the building addition and to place the plans out for bid was approved on a motion made by S. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor. 

John Graupman with Bolton and Menk presented the Final Pretreatment Agreements for the Significant Industrial Users.  Graupman recommended that the agreements be sent out for signatures and the billing to begin at the end of January. 

Final pretreatment agreements with billing to begin January 2012 was approved on a motion which was made by C. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor. 

Dave Holcomb was present to ask the council “where are you at” on the junk car ordinance.  Holcomb would like to see something passed so that the “town can get cleaned up.”  Council is still working thru items on the ordinance.

Gary Johnson stated that the maintenance department has started the pretreatment sampling. 

Councilmen S. Johnson and F. Froehlich have selected 3 candidates for the full-time maintenance position and would like to have the candidates interviewed by the Maintenance Supervisor. 

Permission for the hiring committee to pick the best candidate for the full-time maintenance position at a starting wage of $15.00 to $16.00 per hour was approved on a motion which was made by C. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor. 

S. Johnson and F. Froehlich will be attending an invite to a US Hwy 14 Road Safety Audit Forum on January 18, 2012. 

The following building and zoning permits were approved on a motion which was made by S. Johnson, which was seconded by C. Johnson, which carried with all voting in favor:
                                Building Permits:
                                1)  Bob Borth, 701 6^th St., Siding, $9,000
                                2)  Kevin & Barb Wels, 925 Hillside Ln., Reroof & Siding, $9,500
                                3)  Grommersch Seeds, 620 2^nd St., Office Area, $30,000
                                        Zoning Permits:
                                1)  NorthStar Taxidermy, 415 Hwy 14, Shed, $1,200                

At 7:45 p.m. the Council closed the meeting to discuss employee reviews. 

At 8:35 p.m. the Council reopened the meeting.  The following pay increase for employees was decided – Maintenance Supervisor – $.20 and the Clerk – $.20 which was approved on a motion made by S. Johnson, seconded by T. Hoffman, and carried with all voting in favor. 

Reminders of the upcoming, meetings were noted:
                        1)  January 25, 2012, 6:30 p.m., 2^nd January Meeting 
                        2)  February 22, 2012, 6:30 p.m., Only February Meeting
                              3)  March 7, 2012, 6:30 p.m., 1^st March Meeting                     

With no further business, the meeting was adjourned at 8:40 p.m.
__________________________
Vanessa Drill, City Clerk/Treasurer

Mayor Glenn Thompson called the Truth in Taxation Hearing for the 2012 Budget and Tax Levy to order at 6:15 p.m. on December 14, 2011 in the Council Chambers. 

In addition to Mayor Thompson; Councilmen: Steve Johnson and Cory Johnson.  Councilmen F. Froehlich and Tom Hoffman were absent.  Others in attendance included Vanessa Drill and Michael Koob (Ledger). 

The purpose of the hearing was to hear comments on the 2012 Budget and Tax Levy.  

With no public input, at 6:30 p.m. the public hearing was adjourned and the Council turned its attention to the business of the regular December 14, 2011, meeting at this time Gary Johnson joined the meeting. 

The agenda was approved on a motion which was made by C. Johnson, which was seconded by S. Johnson, and which carried with all voting in favor.

The minutes of the November 30, 2011 regular meeting was approved on a motion which was made by S.  Johnson, which was seconded by C. Johnson, and which carried with all voting in favor. 

The bills totaling $9,582.61 were approved on a motion which was made by C. Johnson, which was seconded by S. Johnson, and which carried with all voting in favor. 

The clerk reported that the best dept financing option for funding the addition to the City Hall Maintenance Shop was a General Obligation Capital Improvement Plan Bond.  

Gary Johnson:
1)  Supplied a water movement report
2)  Noted that the lift stations have been cleaned
3)  Reported some damage on the snowplow
4)  Stated the loader arm on the tractor had gotten broken 

Mayor Thompson and Councilman Hoffman will conduct the employee reviews for the Maintenance Supervisor and the Clerk. 

The council will wait until January to continue discussion on the ordinance defining and prohibiting unlicensed and non-worthy vehicles as public nuisances. 

The new census signs in the city will be updated within the next few months.  To save money the council declined replacing the “vehicle noise laws enforced” signs.  These signs would need to be updated due to the State requirements; the cost to replace 5 signs would’ve been $3,575.00.

RESOLUTION  #12-22-11 – Adopting the Final 2012 Budget was approved on a motion which was made by C. Johnson, which was seconded by S. Johnson, and which carried with all voting in favor.   

RESOLUTION #12-22-11A:  Adopting the Final 2012Tax Levy with a 9%  increase was approved on a motion which was made by S. Johnson, which was seconded by C. Johnson, and which carried with all voting in favor. 

The contract between the City of St Peter and the City of Nicollet for contracting for building inspector services was extended for 1 year.  The contract was approved on a motion which was made by S. Johnson, which was seconded by G. Thompson, and which carried with all voting in favor. 

Reminders of the upcoming, meetings were noted:
 1)  January 4, 2011, 6:30 p.m., 1^st January Meeting
 2)  January 25, 2011, 6:30 p.m., 2^nd January Meeting 
 3)  February 15, 2011, 6:30 p.m., Only February Meeting

With no further business, the meeting was adjourned at 7:15 p.m.
__________________________
Vanessa Drill, City Clerk/Treasurer

Mayor Glenn Thompson called the November 30, 2011 meeting of the Nicollet City Council to order at 6:30 p.m. in the council chambers. 

In addition to Mayor Thompson; Council members Steve Johnson, Cory Johnson, Fred Froehlich and Tom Hoffman were present.  Others in attendance included:   John Graupman (Bolton & Menk), Jim Kretsch, Jason Verly and Marvin Bartlett all with Nicollet Foods and Michael Koob (Ledger).  Staff present:  Vanessa Drill and Gary Johnson. 

The agenda was approved on a motion which was made by C. Johnson, which was seconded by F. Froehlich, and which carried with all voting in favor.

The minutes of the November 2, 2011 regular meeting and the November 21, 2011 special meeting was approved on a motion which was made by C.  Johnson, which was seconded by F. Froehlich, and which carried with all voting in favor. 

The bills totaling $148,912.57 were approved on a motion which was made by C. Johnson, which was seconded by F. Froehlich, and which carried with all voting in favor.

Nicollet Foods representatives approached the council regarding the new charges that their plant will be forced to pay for their inflows into the sanitary sewer system.  The representatives reviewed their data and were questioning how come the fees were high.  The council noted that the industrial users have been charged at the residential rate in the past and this was not adequate to cover the current and future costs of the waste that they are putting into the system.  John Graupman also stated that Nicollet Foods accounts for 45 percent of the inflow in the system.  The figures were based on six months of monitoring of the plant.  Nicollet Foods noted they have discrepancies with the data.  Bartlett stated that the penalties will be a lot of the issue.  Graupman recommended that the council hold with the contract that was written.  Graupman will meet with representatives and compare data and will report back to the council for possible consideration of adjusting the penalties.

Gary Johnson:
1)  Supplied a water movement report
2)  Reported that maintenance worker Tom Tews resigned.  Council will payout 10 days of vacation and 34.04 hours of sick time per the maintenance personnel policy
3)  Stated Arnold’s Implement were inquiring on putting up a GPS repeater on the water tower

The council decided to advertise for a full-time maintenance worker position with a deadline application date of December 12.  With the shortage of maintenance help the city will still contract for snow removal at the Mara Tonka Townhomes. 

S Johnson reported on his fire relief meeting:
1)  Grants are still in the application process for the radio system
2)  Fire hall roof is being repaired
3)  General repairs on trucks and hoses will take place
4)  New fireman – Chris Forbrook
5)  Fire Department responded to 100 calls this year
6)  Budget committee will meet in January

It was noted that after a little investigative work out in the School Estates Development, there appears to be a “sag” in the sewer lines on Erin Court that are owned by Troy Donahue.  A letter was to be sent to Donahue regarding the cleaning of the sewer lines.  Mayor Thompson informed Clerk not to send the letter to Donahue since that part of the sewer line was the responsibility of the original contractor (which was not Donahue).

A motion to rescind a letter to Troy Donahue regarding the clearing of the sewer lines on Erin Court was approved by T. Hoffman, which was seconded by S. Johnson, which carried with all in favor.

The clerk presented a letter from the attorney stating that Troy Donahue (Year Round Comfort) is not complying with his development agreement for the individual property that is located in the Tax Increment Financing District.  Donahue is to have the property marketed for sale and supply his occupant’s gross yearly income to make sure that they qualify to the said agreement.  The attorney recommended sending Donahue a letter and giving him 30 days to comply if not he will be forced to default on the agreement.

A letter to Year Round Comfort regarding non-compliance to the Amendment to the Development agreement dated June 23, 2010 was approved on a motion made by C. Johnson, which was seconded by F. Froehlich, which carried with all voting in favor. 

The 2012 Council meeting schedule was approved on a motion made by S. Johnson, which was seconded by T. Hoffman, which carried with all voting in favor. 

The GASB 54 Fund Balance Policy was approved on a motion made by S. Johnson, which was seconded by C. Johnson, and which carried with all voting in favor. 

Sheriff Dave Lange stopped by and shared with the council the “Sheriff’s Office Activity by Townships report from January 1- November 30, 2011. 

The council brainstormed on an ordinance defining and prohibiting unlicensed and non-worthy vehicles as public nuisances.  There will be further discussions to come. 

The following building permits were approved on a motion made by C. Johnson, which was seconded by F. Froehlich and which carried with all voting in favor:
                                1)  Nicollet Farmer’s Exchange, 716 2nd St., Reroof, $7,000
                                2)  Jason Arndt, 504 Heideman Ave., Reroof and Siding, $17,500 
                                3)  Richard Compart, 408 6^th St., Siding, $Value Unknown
                                4)  Embacher Auto Sales, Hwy 14, Reroof and Siding, $15,000
                                5)  Jim and Connie Anderson, 912 Hillside Ln., Siding, $1,700
                                6)  Ben Kettner, 1010 3^rd St., Reroof, $Value Unknown
                                7)  Bob Runke, 817 Hillside Ct., Reroof, $8,500            

Reminders of the upcoming, meetings were noted:
                        1)  December 14, 2011, 6:15 p.m., TNT Hearing
                        2)  December 14, 2011, 6:30 p.m., ONLY meeting

With no further business, the meeting was adjourned at 9:00 p.m.
_________________________
Vanessa Drill, City Clerk/Treasurer

Mayor Glenn Thompson called a special informational meeting of the Nicollet City Council to order at 6:00 pm on November 21, 2011, at City Hall.

In addition to Mayor Thompson; Council members Steve Johnson and Tom Hoffman were in attendance.   Councilmen Cory Johnson and Fred Froehlich were absent.  Staff present: Vanessa Drill.  Others in attendance were:  Grant Poehler, Mike Holmin, John Callquist, Dave Will and Harry Jenness.

The purpose of this special informational meeting was to enlighten the community on a possible addition to Nicollet City Hall Maintenance Department located 401 Pine Street.

A plan was open to the public to review the possible new addition.  No council direction was taken on this matter.                               

With no further business, the meeting was adjourned at 8:00.
__________________________
Vanessa Drill, City Clerk/Treasurer

Mayor Glenn Thompson called the November 2, 2011 meeting of the Nicollet City Council to order at 6:30 p.m. in the council chambers. 

In addition to Mayor Thompson; Council members Steve Johnson, Cory Johnson, and Tom Hoffman were present.  Councilman Fred Froehlich was absent.  Others in attendance included:   Cory Gudmonson, Chad & Rachel Johnson, Chris & Lori Krohn, Troy Donahue, Barry & Laurie Strunk, Dustin & Angie Weber, Thomas & Angie Thomsen, Jeff & Jen Horstmann, Bruce Hendrycks, Chad Condon, Ryan Schmidt, Steve Weisbecker and Julie Liebel (Lloyd Management), Ryan Schmidt (Schmidt’s Meat Mkt) and Michael Koob (Ledger).  Staff present:  Vanessa Drill and Gary Johnson.

The agenda was approved on a motion which was made by C. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor.

The minutes of the October 12, 2011 regular meeting was approved on a motion which was made by S.  Johnson, which was seconded by C. Johnson, and which carried with all voting in favor.

The bills totaling $205,672.00 were approved on a motion which was made by C. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor.

Residents of the School Estates Development approached the council regarding their concerns on a signed petition in favor of an amendment to the original development plan.   The signed petition was presented to the council on November 8, 2010.  The amendment allows Troy Donahue to build rental homes in the development.  The residents felt that they were misled when they signed the petition.  Hendrycks voiced his concern about safety around an open basement on the lot next him – asking “when will some work be done.”  Mayor Thompson noted that Mr.  Donahue was contacted about this concern before.  Donahue noted that the basement would be backfilled within the next week.

Steve Weisbacker and Julie Liebel from Lloyd Management were present to discuss some of the fees associated with the Mara Tonka Townhomes.  A question was raised regarding Culligan Water dropping off several bags of softener salt to the units when it wasn’t necessary.  Liebel noted that this issue has been resolved.

Ryan Schmidt with Schmidt’s Meat Market expressed his concern about the city making him combine all three service lines that is noted in his Significant Industrial User’s agreement.  Mr. Schmidt met with a couple of councilmen and Bolton & Menk to explain his concern earlier in the day.  It was agreed upon that a new manhole and sampling point will be installed on the main line within a 9 month period.

Gary Johnson:
1)  Readdressed the sewer line out in the School Estates Development that half inch gravel was pushed into on Troy Donahue’s property.  This issue was first addressed at the October 12^th meeting.
2)  Requested that the council look at ways of removing parked cars off of the streets during snow removal.
3)  Stated the new part-time employee has been with the city for 90 days and would like to extend another 90 days probationary period.

A letter to Troy Donahue stating he will have 10 days to clear the sewer lines on Erin Court was approved on a motion made by T. Hoffman, which was seconded by S. Johnson, which all carried in favor.

An informational meeting regarding the possible addition to the city hall maintenance department was set for Monday, November 21 from 6:00 p.m. to 8:00 p.m.

A snow fence maybe placed out in the School Estates Development on the lots adjacent to Chase Avenue.

A 2012 proposed meeting schedule was discussed.

The following building and zoning permits were approved on a motion made by C. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor:
Building Permits:                                                                                                            
1)  Nicollet Public School, 1 Pine St., Concession Stand, Roofing, $4,500   
2)  Paul M Zins, 501 3^rd St., Roofing, $7,500                                                          
3)  Paul Sherwood, 827 5^th St., Roofing and Siding, $35,000                          
4)  Gary & Barb Fischer, 821 3^rd St., Roofing, $3,000                                            
5)  Justin & Brenda Laven, 216 Walnut St., Roofing and Canopy, $13,240            
6)  Year Round Comfort, 111 Traci Ln., New Construction, $175,000   
7)  Year Round Comfort, 115 Traci Ln., New Construction, $175,000
8)  Rick & Robyn Naumann, 924 Hillside Ln., Roofing and Garage Addition, $10,000
9)  Ivan Enter, 711 6^th St., Roofing and Siding, $7,500
10)  Jim & Connie Anderson, 912 Hillside Ln., Roofing, $Value Unknown
11)  Year Round Comfort, Block 10, Lots 2&3, New Construction, $175,000
12)  Year Round Comfort, Block 10, Lots 1&4, New Construction, $175,000   
Zoning Permits:
1)  Year Round Comfort, 111 Traci Ln., New Construction, $175,000
2)  Year Round Comfort, 115 Traci Ln., New Construction, $175,000
3)  Rick & Robyn Naumann, 924 Hillside Ln., Roofing and Garage  Addition, $10,000
4)  Year Round Comfort, Block 10, Lots 2&3, New Construction, $175,000
5)  Year Round Comfort, Block 10, Lots 1&4, New Construction, $175,000
6)  Justin & Brenda Laven, 216 Walnut St., Roofing and Canopy, $13,240

Reminders of the upcoming, meetings were noted:
1)  November 21, 2011, 6:00 p.m. to 8:00 p.m. – Informational Meeting
2)  November 30, 2011, 6:30 p.m., 2^nd monthly meeting
3)  December 14, 2011, 6:15 p.m., TNT Hearing
4)  December 14, 2011, 6:30 p.m., ONLY meeting

With no further business, the meeting was adjourned at 9:00 p.m.
__________________________
Vanessa Drill, City Clerk/Treasurer

Mayor Glenn Thompson called the October 12, 2011 meeting of the Nicollet City Council to order at 6:30 p.m. in the council chambers. 

In addition to Mayor Thompson; Council members Steve Johnson, Cory Johnson, Fred Froehlich and Tom Hoffman were present.  Others in attendance included:  John Graupman (Bolton & Menk) and Michael Koob (Ledger).  Staff present:  Vanessa Drill and Gary Johnson. 

The agenda was approved on a motion which was made by C. Johnson, which was seconded by F. Froehlich, and which carried with all voting in favor.

The minutes of the September 12, 2011 regular meeting was approved on a motion which was made by S.  Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor.

The bills totaling $13,010.80 were approved on a motion which was made by C. Johnson, which was seconded by F. Froehlich, and which carried with all voting in favor.

John Graupman with Bolton and Menk presented requested changes made to the DRAFT Pretreatment Agreements for the Significant Industrial Users from the September 7^th meeting.  The changes were noted:
1)  Nicollet Foods – Requested samples be taken Monday thru Friday of each week with a time of 8:00 a.m. by a composite sample.  Graupman recommended that it shouldn’t be noted when a sample will be taken and the sampling should be a grab sample.  The council agreed with Graupman
2)  Schmidt’s Meat Market samples only the line from the kill room floor.  G. Johnson noted that the kill room is serviced by one sewer line and the rest of the facility is serviced by two other lines.  The Council agreed that the three sewer lines should be combined into one and will allow nine months to get the sewer lines combined.
3)  George’s City Meats – No changes
4)  Hewitt Machine and Manufacturing – No changes
Graupman will make the changes to the agreements and submit the final documents to the council and businesses.

Clerk noted that Year Round Comfort is in violation of the Development Agreement between the developer and the City.  Year Round Comfort is to supply financial information on one of the tenants and to show a for sale sign on the property that is located under the Tax Increment Financing within the School Estates Development.  The council advised the clerk to seek the advice of the city attorney.

Gary Johnson:
1)  Reported that Year Round Comfort had Jetter Clean out to jet the lines in the first two units of the development and it was noted that half inch gravel was pushed down the sewer line which will cause damage to the sewer pumps.  The estimated cost to get the gravel removed from the lines is $2,000.  The council noted that Year Round Comfort should be billed for these services.
2)  Supplied a water movement report
3)  Noted that residents were pushing leaves into the streets
4)  Reported that rocking of the alleyways are complete for the year
5)  Shared a quote from Dakota Pumps on replacing pump rings in the lift station
6)  Stated a cost of $1,500 per cleaning for Lift Station 2 is needed on a yearly basis

The snow removal quote request from Chris Krohn was discussed.  G Johnson stated there are other options of piling snow than School Estates which Krohn wanted to use as a bargaining tool.  The council denied the request of removing snow on the private roads in the School Estates Development.

The petition request on the Mara Tonka Pond was readdressed.  It was decided to get the city attorney involved. 

A motion to seek legal advisement on the manure spill into the Mara Tonka Pond was approved on a motion which was made by F. Froehlich, which was seconded by C. Johnson, and which carried with all voting in favor. 

Brainstorming on a “junk car” ordinance was discussed.  Council gave the Clerk their ideas and the Clerk will work on a draft ordinance. 

MUTCD (manual on uniform traffic control devices) Sign Retro Reflectivity Policy was approved on a motion made by C. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor. 

Resolution 10-12-11 – Decertifying Individual Parcels Within Tax Increment Financing District No. 1-8 was approved on a motion made by C. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor. 

The following building and zoning permits were approved on a motion made by T. Hoffman, which was seconded by C. Johnson, and which carried with all voting in favor:
                                Building Permits:
                                1)  Bill Beranek, 609 Pine St., Roofing, $5,000
                                2)  George Poehler, 430 3^rd St., Roofing, Value Unknown
                                3)  George’s City Meats, 430 3^rd St., Roofing, $5,000
                                4)  Ron Giefer, Jr., 701 Birch St., Roofing, $5,500
                                5)  Denny Hewitt, 601 6^th St., Roofing and Siding, $7,000
                                6)  Brandon Kettner, 704 8^th St., Roofing and
                                     Siding, $11,445        

It was noted that the November 23, 2011 meeting will be changed to November 30, 2011. 

Reminders of the upcoming, meetings were noted:
                        1)  November 2, 2011, 6:30 p.m., 1^st November meeting
                        2)  November 30, 2011, 6:30 p.m., 2^nd November meeting
                        3)  December 14, 2011, 6:15 p.m., TNT Hearing
                        4)  December 14, 2011, 6:30 p.m., ONLY meeting

With no further business, the meeting was adjourned at 9:00 p.m.
__________________________
Vanessa Drill, City Clerk/Treasurer

Mayor Glenn Thompson called the September 21, 2011 meeting of the Nicollet City Council to order at 6:30 p.m. in the council chambers.  

In addition to Mayor Thompson; Council members Steve Johnson and Cory Johnson were present.  Councilmen; Fred Froehlich and Tom Hoffman were absent.  Others in attendance included:  Chris Krohn and Michael Koob (Ledger).  Staff present:  Vanessa Drill and Tom Tews. 

The agenda was approved on a motion which was made by S. Johnson, which was seconded by C. Johnson, and which carried with all voting in favor.

The minutes of the August 31, 2011 regular meeting and minutes from the September 7, 2011 special meeting was approved on a motion which was made by C. Johnson, which was seconded by S. Johnson, and which carried with all voting in favor. 

The bills totaling $51,024.10 were approved on a motion which was made by S. Johnson, which was seconded by C. Johnson, and which carried with all voting in favor. 

Chris Krohn approached the council regarding snow removal on the private streets within the School Estates Development.  The City has stated in the past that the streets are too narrow to be plowed.  Last year the city plowed the streets to gain access to the vacant lots to pile snow.  Krohn is requesting a quote from the city on snow removal on the private streets, with a possible discount when the city is using the vacant lots to pile snow.   The council tabled this item until the October 12^th meeting.

Tom Tews:
1)  Reported that the maintenance department will start flushing the hydrants within the week
2)  Supplied a water movement report

Thompson and S Johnson updated the council on their liaison meeting with Nicollet County.

Form SC-10 – stating the annual benefit level for 2010 is $1,175 of the Nicollet Fire Relief Assn with a 2011 required contribution of $.00 was approved on a motion, which was made by C. Johnson, which was seconded by S. Johnson, which carried with all voting in favor. 

The following building and zoning permits were approved on a motion made by C. Johnson, which was seconded by S. Johnson, and which carried with all voting in favor:
                                Building Permits:
                                1)  Trinity Lutheran Church, 604 Main St., Reroof Church, $62,000
                                2)  Charles Epper, 415 5^th St., Reroof, $3,500
                                3)  Dale Selby, 221 Cedar St., Reroof and Siding, 30,000
                                4)  Walter Hanish, 920 Hillside Lane, Siding, $1,500
                                5)  Pat Anton, 420 3^rd St., Reroof, $5,000
                                6)   Gary Thompson, 218 & 222 Walnut St., Reroof and Siding, $11,000
                                7)  Brad Wurtzburger, 812 Hillside Ct., Reroof, $Value Unknown
                                8)  Steve Olson, 827 6^th St., Siding, $14,265
                                9)  Stan Rosin, 815 Cedar St., Detached Garage, $18,000
                              10)  Rick Hulke, 708 8^th St., Siding, $2,200
                              11)  Chris Shay, 813 Hillside Ct., Reroof, $3,500
                              12)  Raymond & Becky Stoecker, 904 8^th St., Windows, $1,000
                              13)  Theresa Kampa, 1016 3^rd St., Reroof Garage, $3,000
                              14)  Wayne Whitmore & Jane Greathouse, 501 6^th St.,
                                      Remodel Kitchen, $6,000
                              15)  Scot & Rhiannon Osborne, 805 Nicollet Ave., Reroof, $10,500
                                Zoning Permits:
                               1)  Stan Rosin, 815 Cedar St., Detached Garage, $18,000
                               2)  Rick & Terri Schugel, 103 Burg Ave., Fence, $4,000

Reminders of the upcoming, meetings were noted:
                        1)  October 12, 2011, 6:30 p.m., ONLY October meeting
                        2)  November 2, 2011, 6:30 p.m., 1^st November meeting
                        3)  November 23, 2011, 6:30 p.m., 2^nd November meeting

With no further business, the meeting was adjourned at 7:05 p.m.
__________________________
Vanessa Drill, City Clerk/Treasurer

Mayor Glenn Thompson called the August 31, 2011 meeting of the Nicollet City Council to order at 6:30 p.m. in the council chambers. 

In addition to Mayor Thompson; Council members Steve Johnson, Fred Froehlich, Cory Johnson and Tom Hoffman were present.  Others in attendance included Legion Members; Steve Ardolf, Del Vulcan, John Callquist, Delores Gleason, Elmer Gleason, Bernice Thompson, Dick Kosek, Lou Compart, Bruce Connelly and Boyd Kramer.  Michael Koob (Ledger), Harry Jenness, Grant Poehler, Vanessa Drill and Gary Johnson were also present.

The agenda with one addition was approved on a motion which was made by C. Johnson, which was seconded by F. Froehlich, and which carried with all voting in favor. 

The minutes of the August 10, 2011 regular meeting was approved on a motion which was made by T. Hoffman, which was seconded by C. Johnson, and which carried with all voting in favor. 

The bills totaling $30,427.04 were approved on a motion which was made by C. Johnson, which was seconded by F. Froehlich, and which carried with all voting in favor.

Harry Jenness a soon to be retired building inspector from the City of West St Paul was present to discuss offering his services as the city Building Inspector, currently the City contracts with the City of St Peter.  Mr. Jenness is qualified in building, plumbing and mechanical inspections, planning/zoning and plan review.  He is a certified building official and is a third party inspector for the State of Minnesota for manufactured homes.  The council directed Jenness to put a proposal together of his services and present it to the Clerk.

Legion and Auxiliary members were present to express their concern regarding not having a place for Friendship Days if the city moves forward with the addition to the city hall building.  Froehlich informed the group that the city will need to vacate the north city shop building because it will no longer be insurable.  Thompson noted the plans for an addition would not extend the building any further to the south so there should still be more than enough room for the celebration.

Grant Poehler presented plans for the possible addition and the council and staff discussed the interior layout.  Poehler will meet with an architect to update the plans of possible changes and then will provide a spec list so the project can be bid.   

Gary Johnson:
            1)  Shared the results from the Mara Tonka Pond sludge that was tested – the
            results show high levels of fecal chloroform.  The issue will be addressed through
            the county
            2)  Stated the salt and sand bunker frame is up     

Councilman Steve Johnson:
            1)  Requested that he not be paid for missing the August 10^th meeting 
            and any missed meetings going forward
            2)  Shared his report from the Nicollet Rural City Association Joint Powers meeting
            3)  Stated he received complaints about the grass not being mowed on the vacant 
            lots out in the School Estates Development.  Council directed the clerk to make a
            courtesy phone call to the owners regarding this issue. 

A junk car ordinance was discussed and will be tabled until the October 12 meeting. 

A 5-year proposal from Abdo, Eick & Meyers for auditing services was approved on a motion which was made by C. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor. 

The Council discussed the 2012 Preliminary Budget.  Resolution 08-31-11 – Adopting the Proposed the 2012 Budget was approved on a motion which was made by F. Froehlich, which was seconded by S. Johnson, and which carried with all voting in favor. 

A Preliminary Tax Levy for 2012 totaling $233,659.04 for the purposes of General Fund – $72,900 and Debt Service – $160,759.04 was considered by the Council.  Resolution 08-31-11A: Adopting the Proposed 2012 Tax Levy was approved on a motion which was made by C. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor.

A Truth in Taxation Hearing date of December 14 @ 6:15 p.m. has been set regarding the 2012 Budget and Tax Levy. 

The following building and zoning permits were approved on a motion made by S. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor:
                                Building Permits:
                                1)  Dana & Cathy Potter, 702 Ash St., Reroof, $6,500
                                2)  Fred & Diane Froehlich, 406 Heideman Ave., Reroof/Siding, $10,000
                                3)  Wendell Wenner, 829 Hillside Ct., Reroof /Siding, $10,000
                                4)  Charles Otto, 409 Elm St., Addition to Garage, $4,000
                                5)  Scott & Kim Stevensen, 215 Pine St., Reroof/Siding/Screen Porch, 
                                $29,600
                                6)  John Hermel, 520 3^rd St., Reroof, $6,000
                                7)  Roxann Dorn, 431 Main St., Reroof/Siding, $14,000
                                8)  Grant Gappa, 431 3^rd St., Reroof, $6,000
                                9)  Stacey Steen, 928 Hillside Ln., Reroof, $6,000
                                10)  Geraldine Leonard, 600 3^rd St., Siding, $2,890
                                11)  Mark Zins, 438 4^th St., Siding, $8,000
                                12)  Nicollet Rural City Fire Dept., 402 3^rd St., Reroof, $46,479
                                Zoning Permits:
                                1)  Charles Otto, 409 Elm St., Addition to Garage, $4,000
                                2)  Scott & Kim Stevensen, 215 Pine St., Screen Porch, $Val Unknown

Reminders of the upcoming, meetings were noted:
                        1)  September 7, 2011, 6:00 p.m., Special Meeting with SIU’s
                        2)  September 21, 2011, 6:30 p.m., ONLY September meeting
                        3)  October 12, 2011, 6:30 p.m., ONLY October meeting

With no further business, the meeting was adjourned at 8:40 p.m.
_________________________

Vanessa Drill, City Clerk/Treasurer

Mayor Glenn Thompson called the August 10, 2011 meeting of the Nicollet City Council to order at 6:30 p.m. in the council chambers. 

In addition to Mayor Thompson; Council members Fred Froehlich, Cory Johnson and Tom Hoffman were present.  Councilman Steve Johnson was absent.  Others in attendance included Ruth Klossner (Ledger), Vanessa Drill and Gary Johnson. 

The agenda with one addition was approved on a motion which was made by C. Johnson, which was seconded by F. Froehlich, and which carried with all voting in favor. 

The minutes of the July 20, 2011 regular meeting was approved on a motion which was made by C. Johnson, which was seconded by F. Froehlich, and which carried with all voting in favor. 

The bills totaling $78,813.16 were approved on a motion which was made by C. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor. 

Gary Johnson supplied a water movement report.

It was noted a new part-time employee was hired Brian Mensing started work on August 8. 

Froehlich addressed that a junk car ordinance should be in place, as there are a lot of complaints around town.  The council discussed the issue and agreed they should move forward with this issue.  Ideas will be brought back to the next council meeting and an ordinance can be drafted. 

Froehlich noted the clerk and himself met with Representative Terry Morrow regarding the Sign Retro Reflectivity Requirements that is being mandated to all cities and townships to change their traffic signs.  This requirement can become a financial burden to all the cities and townships. 

Form SC-11 – stating the annual benefit level for 2011 is $1,300 of the Nicollet Fire Relief Assn with a 2012 required contribution of $.00 was approved on a motion, which was made by F. Froehlich, which was seconded by T. Hoffman, which carried with all voting in favor. 

The following building and zoning permits were approved on a motion made by C. Johnson, which was seconded by F. Froehlich, and which carried with all voting in favor:
                Building Permits:
                1)  Mike & Alesia Slater, 1001 9^th St., Shed, $1,600
                2)  Mike Mans, 821 Nicollet Ave., Reroof, $9,000
                3)  Community Insurance, 311 Ash St., Reroof, $2,700
                4)  Chris Hulke, 712 8^th St., Reroof, $7,600
                5)  Andy Emich, 204 4^th St., Deck, $2,880
                6)  Pat Anton, 420 3^rd St, Reroof, $5,000
                7)  Mary Giefer, 428 4^th St., Siding, $7,880
                8)  Dave Wagner, 804 Nicollet Ave., Siding, $3,200 
                9)  Grant Gappa, 431 3^rd St., Siding, $5,000
                10)  Tim & Susan Compart, 511 4^th St., Siding, $5,100
                Zoning Permit:
                1)  Andy Emich, 204 4^th St., Deck, $2,880 

Reminders of the upcoming, meetings were noted:
                        1)  August 17, 2011, 6:00 p.m., BUDGET WORKSHOP/SIU Agreements
                        2)  August 31, 2011, 6:30 p.m., second regular August meeting
                        3)  September 21, 2011, 6:30 p.m., ONLY September meeting 

With no further business, the meeting was adjourned at 7:15 p.m. 

Vanessa Drill, City Clerk/Treasurer

Mayor Glenn Thompson called the July 20, 2011 meeting of the Nicollet City Council to order at 6:30 p.m. in the council chambers. 

In addition to Mayor Thompson; Council members Steve Johnson, Fred Froehlich, and Tom Hoffman were present.  Councilman Cory Johnson was absent.  Others in attendance included Michael Koob (Ledger), Reggie Edwards (Region Nine) and Dennis Wills.  Staff present: Vanessa Drill and Gary Johnson.

 The agenda was approved as presented on a motion which was made by T. Hoffman, which was seconded by S. Johnson, and which carried with all voting in favor. 

The minutes of the June 29, 2011 regular meeting with one change was approved on a motion which was made by F. Froehlich, which was seconded by S. Johnson, and which carried with all voting in favor. 

The bills totaling $56,238.57 were approved on a motion which was made by S. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor.

Region Nine Director Reggie Edwards was present to discuss the activities of the development commission.  He shared that the goal is to promote the development of the region through intergovernmental cooperation, community and human development, long-range planning and technical assistance.

Dennis Wills shared with the council his concern about the city vacating an alleyway per the request of Charles Otto.  Mr. Wills the developer of the subdivision since 1958 shared the plat map for the division with the statement stating “that the alleys and streets in the development would be dedicated to the city forever.”   A letter of recommendation from the city attorney was noted, stating that it doesn’t make sense to give that property up at this point, since alleys are laid out in plats to allow the city to have an unimpeded area to run city utilities, such as electricity, water, sewer, cable, and fiber optic lines.  With the recommendation and plat mat, the council was not in favor of vacating the alley.

The Maintenance Supervisor:
            1)  Noted he helped with a dog attack on a resident walking by 731 3^rd Street
            2)  Shared that Otto Concrete requested to remove the curb on 2^nd Street in front of
                 Grommersch Seeds
            3)  Requested to hire Nourie Construction to set posts for the new salt and sand 
                 bunker at $35.00/hr
            4)  Supplied a water movement report
            5)  Presented pictures taken at the brush chipping/compost pile of violators
            6)  Shared bids for patching, paving and seal coating from:
                        a)  Caldwell Asphalt
                        b)  M.R. Paving & Excavating
                        c)  SMC
                        d)  W.W. Blacktopping
            7)  Reported of a new chemical for treating the ponds that will kill vegetation but will
                 not harm fish
            8)  Noted the cleaning for County Ditch #4 is postponed until fall

The following bids from M.R. Paving & Excavating were approved on a motion, which was made by S. Johnson, which was seconded by F. Froehlich, which carried with all voting in favor:
            Chip Seal – $22,299.00    Skim Patching – $3,564    Bituminous Patching – $3,891S. Johnson noted his meeting with the Fire Relief Association on May 23.

The following building and zoning permits were approved on a motion made by S. Johnson, which was seconded by T. Hoffman, and which carried with all voting in favor:
                Building Permits:
                1)  Enter’s Liquid Fertilizer, Inc, 220 3^rd St., Reroof, Value Unknown 
                    2)  Pat Zins, 408 4^th St., Reroof, $5,600
                3)  Judie Engelhart, 225 Cedar St., Reroof, Value Unknown
                4)  David Will, 714 5^th St., Reroof and Siding, $8,000
                5)  Charles Otto, 409 Elm St., Siding, Value Unknown
                6)  Edward Grunst, 725 3^rd St., Siding, $4,500
                Zoning Permits:
                1)  Mike & Alesia Slater, 1001 9^th St., Shed, $1,600
                2)  Trinity Lutheran Church-Caring Arms, 520 6^th St., Fence/Shed, $7,000 

Reminders of the upcoming, meetings were noted:
                1)  August 10, 2011, 6:30 p.m., first regular August meeting
                2)  August 31, 2011, 6:30 p.m., second regular August meeting

With no further business, the meeting was adjourned at 8:30 p.m.

__________________________

Vanessa Drill, City Clerk/Treasurer